2014 Workshop – Sept 4

Regional Catastrophic Planning Team (RCPT)
NY-NJ-CT-PA
In Partnership with
All Hazards Consortium 

The Lifeline Sectors Response Coordination Workshop
 In Long Island City, NY

Thursday, September 4, 2014 
8:00 AM to 4:00 PM 

This important Regional Planning Workshop is being conducted by the Regional Catastrophic Planning Team of NY-NJ-CT-PA on September 4, 2014 at The Learning Center (TLC) for the Consolidated Edison Company of New York’s Electric Company Planning facility in Long Island City, New York. 

This workshop will bring together private sector representatives from the electric, food, and petroleum sectors, along with state and local operational personnel, to discuss sector-related issues regarding operational choke points during regional response efforts. Once these choke points have been identified, recommendations will then be developed on ways to improve processes to share information, expedite recovery, and ultimately create exercise drills that can be incorporated into public and private sector exercises in the future.

This is an invitation only workshop and is designed to engage candid conversation across multiple sectors and state and local government. 

Type: Public-private disaster response coordination workshop

Purpose: To form electric, fuel/petroleum and food sector focused working groups for the purposes of designing “information sharing drills” that can be utilized in future tabletop exercises within the private sector and  state/local governments in the NY-NJ-CT-PA RCPT program area.

 Objectives:

  1. Confirm sector focused working groups (electric, food and fuel), with 6 to 8 sector operator participants in each.  
  2. Identify 2 to 3 operational chokepoints in regional response efforts for the electric, food & fuel sectors.
  3. Identify sector focused essential elements of information and existing information sharing process relevant to these chokepoints.
  4. Gather recommendations on approaches to improve, coordinate or integrate information sharing processes.

 Background:

The initiative is integrating several regional efforts to help expedite business response and recovery efforts caused by a regional power outage. The two main efforts involved are: 

  • The Regional Catastrophic Planning Team
  • The All Hazards Consortium / Multi-State Fleet Response Working Group

Regional Catastrophic Planning Team

Established in 2008, the Regional Catastrophic Preparedness Grant Program (RCPGP) is a groundbreaking Department of Homeland Security initiative to encourage collaborative emergency planning in America’s largest urban regions. The NY-NJ-CT-PA RCPGP project area is comprised of the New York City, Northern New Jersey, Bridgeport Combined Statistical Area, a thirty county area over the four states.  With a population of 22,000,000 people, the area is home to 1 out of every 14 Americans. The Regional Catastrophic Planning Team (RCPT) is a multi-state steering committee that guides the RCPGP-funded activities in this region. RCPT members represent the interests of many stakeholders in their communities, including counties, cities, private businesses, nonprofit groups, and volunteer organizations. The objectives of RCPT projects are to assess the current state of regional emergency planning, review existing protocols for regional operations, and describe opportunities for beneficial collaboration.

All Hazards Consortium

Since 2011, the states and urban areas in the mid-Atlantic and Northeast regions have been working together on an integrated planning initiative designed to help “business get back to business” following a disaster.  As part of this initiative, an annual exercise series was developed called CATEX (Catastrophic Exercise). Part of CATEX is built on the formation of sector focused working groups that are small, nimble, and driven by private sector operations personnel. These sector working groups identify “operational chokepoints” faced during the response phase of disasters. Once these chokepoints are identified, a process is facilitated that involves state and local government operations personnel working with the private sector to identify “information sharing solutions” to address these sector specific chokepoints. These solutions can then be tested within the private sector and, if successful, developed into drills to be conducted in future public and private sector exercise.

These virtual drills, mostly conducted over email, normally last between 30 minutes to 4 hours based on the number of parties/organizations/states involved. 

As an example, in CATEX 2013, the Electric Sector Working Group (which evolved into the Multi-State Fleet Response WG) used this integrated planning model to create 9 operational products/processes, including a CATEX drill that expedited power restoration efforts across the East Coast.  This drill later became a formal operations process (referred to as the Multi-State Fleet Movement Coordination Initiative) which was used during the ice storms in early 2014. 

It is the intent of this effort to replicate the successes and lessons learned from the electric sector during CATEX 2013 and extend/apply them to the electric, food and fuel/petroleum sectors in the Northeast Region to produce operational information sharing products and processes that can expedite business getting back to business.